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Virtual Event

We Create Powerful Events That Bring People Together and Create Lasting Impact

Organizing a virtual event is often a daunting and stressful task. If we add in the intricacies that make virtual events successful, then you have a task that’s almost impossible to pull off. Fortunately, with our expert help and guidance, you can host powerful, spectacular, and cost-effective virtual events people will remember.

There is no denying the virtual events industry is ripe and exploding with options and we have the experience, skills, and know-how to harness its potential. We are constantly on the lookout for the latest virtual meeting platforms, third-party tech tools, and live streaming services and vetting them on your behalf.

We help you take care of supplier relationships and manage the project so there is accountability. We also cut through the tech speak and communicate to you clearly. We know what it takes to keep tech and technology snafus to a minimum. At Blag Events, we do virtual events right. Get in touch with us and we will start planning a virtual event to remember!

Why Virtual Events are Here to Stay: Their Peerless Benefits

A Step Towards Sustainability

While Zoom fatigue is a phenomenon many have become quite familiar with, the enticing benefits of holding virtual events is hard to ignore. Some of the most notable benefits include:

It has become apparent that virtual events have exhibited higher registration and attendance rates compared to their face-to-face counterparts. This is not exactly surprising as they are more efficient and accessible. Attendees won’t need to travel ad-hoc and will just participate in the comforts of their homes.

Virtual events give attendees the option to browse virtual event content at their own pace and just zoom in on the topics they want much faster. Case in point: attendees won’t be forced to choose one session over the other and can simply play on demand one event and catch another live. Another great advantage is virtual venues have the option to allow post-event visits. For instance, depending on the contracted license, some events can stay open for at least 12 months, offering visitors more learning opportunities.

Virtual venues allow the collection of more data on attendees and attendee experience compared to physical ones. Analytics on content consumption KPIs, heat maps of visited areas, and real-time event attendance can provide valuable data that are hard to gather in face-to-face events where data registration is the only option to gather data.

When you opt to hold your event virtually, you have the option to change its geographical scope significantly. For instance, rather than taking an event on the road to bring it closer to the target audience, an event can now cover several states, time zones, and even countries.

Virtual events tend to be shorter, they are also more productive. Although you might spend less time catching up with small talk, you can get down to business more quickly. This way, you truly maximize your time during events.

Hosting events virtually can contribute to your company’s green agenda as it removes the logistics elements such as hotel, travel, energy consumption, etc. Many virtual platforms also come with a widget to display the event’s environmental impact by providing an estimate of the CO2 emission based on agenda, complexity of event, and attendees.

Virtual events provide various ways for attendees—meet-and-mingle sessions, chat, topic-specific forums, and video calls. Opportunities for networking through virtual events are also infinite as attendees have the option to integrate in their attendee profiles their social media and contact information.

Undeniably, virtual events are not only more accessible, they are also more cost-effective for attendees. For starters, they won’t need to travel and they can save on time—two key selling points for attendees. This also means more development and growth opportunities for attendees without breaking the bank.

FAQ

In essence, a virtual event is one where attendees experience the event and its content online instead of gathering in-person.
Basically, virtual events are held for the same reasons as their in-person counterparts: to drive adoption, build loyalty lifetime value, and deliver the company’s message to drive revenues and leads. When on the fence whether to make the event virtual or face-to-face, consider what you will gain from the event and how those goals can be achieved virtually versus in-person.

Some of the different types of virtual events include:

  • Summits and virtual conferences
  • Exhibitions and online trade shows
  • Virtual wedding expo
  • Online music concerts
  • Job and virtual career fairs
  • Virtual onboarding fairs
  • Virtual university fairs
  • Virtual malls
  • Virtual benefit fairs
Virtual events are organized gatherings that enable people to share ideas, communicate, and enjoy a shared experience. One of the most obvious differences between virtual and physical events is the former occurs online rather than in-person.

To run a successful virtual event, you need to manage the following:

  1. Setting clear goals.
  2. Choosing the best platform to host your virtual event.
  3. Choosing the right time for your event.
  4. Promoting your virtual event.
  5. Developing a clear agenda for the event.
  6. Engaging your audience.
  7. Including moderators at the event.
  8. Taking care of troubleshooting.
  9. Sending out post-event follow up.
  10. Debriefing.