Virtual Event
We Create Powerful Events That Bring People Together and Create Lasting Impact
Organizing a virtual event is often a daunting and stressful task. If we add in the intricacies that make virtual events successful, then you have a task that’s almost impossible to pull off. Fortunately, with our expert help and guidance, you can host powerful, spectacular, and cost-effective virtual events people will remember.
There is no denying the virtual events industry is ripe and exploding with options and we have the experience, skills, and know-how to harness its potential. We are constantly on the lookout for the latest virtual meeting platforms, third-party tech tools, and live streaming services and vetting them on your behalf.
We help you take care of supplier relationships and manage the project so there is accountability. We also cut through the tech speak and communicate to you clearly. We know what it takes to keep tech and technology snafus to a minimum. At Blag Events, we do virtual events right. Get in touch with us and we will start planning a virtual event to remember!
Why Virtual Events are Here to Stay: Their Peerless Benefits
A Step Towards Sustainability
While Zoom fatigue is a phenomenon many have become quite familiar with, the enticing benefits of holding virtual events is hard to ignore. Some of the most notable benefits include:
It has become apparent that virtual events have exhibited higher registration and attendance rates compared to their face-to-face counterparts. This is not exactly surprising as they are more efficient and accessible. Attendees won’t need to travel ad-hoc and will just participate in the comforts of their homes.
Virtual venues allow the collection of more data on attendees and attendee experience compared to physical ones. Analytics on content consumption KPIs, heat maps of visited areas, and real-time event attendance can provide valuable data that are hard to gather in face-to-face events where data registration is the only option to gather data.
When you opt to hold your event virtually, you have the option to change its geographical scope significantly. For instance, rather than taking an event on the road to bring it closer to the target audience, an event can now cover several states, time zones, and even countries.
Virtual events tend to be shorter, they are also more productive. Although you might spend less time catching up with small talk, you can get down to business more quickly. This way, you truly maximize your time during events.
Hosting events virtually can contribute to your company’s green agenda as it removes the logistics elements such as hotel, travel, energy consumption, etc. Many virtual platforms also come with a widget to display the event’s environmental impact by providing an estimate of the CO2 emission based on agenda, complexity of event, and attendees.
Undeniably, virtual events are not only more accessible, they are also more cost-effective for attendees. For starters, they won’t need to travel and they can save on time—two key selling points for attendees. This also means more development and growth opportunities for attendees without breaking the bank.
FAQ
Some of the different types of virtual events include:
- Summits and virtual conferences
- Exhibitions and online trade shows
- Virtual wedding expo
- Online music concerts
- Job and virtual career fairs
- Virtual onboarding fairs
- Virtual university fairs
- Virtual malls
- Virtual benefit fairs
To run a successful virtual event, you need to manage the following:
- Setting clear goals.
- Choosing the best platform to host your virtual event.
- Choosing the right time for your event.
- Promoting your virtual event.
- Developing a clear agenda for the event.
- Engaging your audience.
- Including moderators at the event.
- Taking care of troubleshooting.
- Sending out post-event follow up.
- Debriefing.
1. Create questionnaires and quizzes.
2. Create a learning experience that is fun
3. Communicate effectively.
4. Create fun memories using interactive virtual platforms.
● Event registration
● Event website
● Live one-way audio/video
● Live polling
● Question and answer
● Recorded content
● Note taking
● It saves you money
● It allows broader information sharing
● It enables inclusivity
● It increases productivity
● Gives you access to platform functionality
● It allows ease of sharing
What are the Main Types of Virtual Events?
Nowadays, odds are you have watched an on-demand workout class, attended a webinar online, or joined a meeting using a popular video conferencing tool. It is also possible that you have attended a conference right in the comfort of your home, especially during the height of the pandemic.
Those are examples of virtual events. Virtual event is one where you will experience an event and its content online rather than in-person. Many brands now turn to virtual event companies as the world pivots to virtual more and more. There are also many types of virtual events available today. Below are some of the primary types of virtual events:
Webinars
Webinars usually last from 30 to 80 minutes. The benefit of hosting webinars is they can allow attendees the world over to join in and listen as speakers present their content. Companies can also charge those who will join webinars through online payment services. Other webinars on the other hand are offered for free.
Most virtual event companies use video conferencing tools during webinars. Typically, these tools allow Q&A and give users the option to present a pre-recorded video or present something live. With its one-off educational nature, webinars will thrive with a hundred percent attendance.
Virtual Conferences
Similar to in-person conferences, virtual conferences are created around a complex and live agenda that includes sessions, breakouts, keynotes, and many more. Virtual conferences can also include community engagement tools and multi-session content.
While not considered as effective when it comes to networking and lead capture as in-person events, virtual conferences allow attendees to interact with others, view keynotes in real-time, and build their own agenda from on-demand content.
Internal Hybrid Events
These refer to company-wide events, department meetings, sale kick-offs, town halls, training, and many more. For organizations with branches in other countries, internal hybrid events are used to share a message to everyone in the company even if all the employees are not gathered in the same place.
Flying everyone to the company headquarters is not only time-consuming, it can also be very costly. The next best option would be to host internal hybrid events. In other words, hosting events that are part virtual and part in-person. Virtual team building activities would also work very well with internal hybrid events.
Virtual Exhibitions
Virtual exhibition is an enhanced experience that is great for both the event organizers and the attendees. Just like other virtual events, virtual exhibitions have the ability to attract a wider audience and have become one of the most popular options worldwide.
External Hybrid Events
External hybrid events are held for attendees outside your company or organization. These can be industry conferences or user conferences. External hybrid events will require a high level of video production so virtual attendees will enjoy the same quality of video provided to in-person participants.
External hybrid events also give those attendees who are unable to travel an opportunity to participate and learn. It can be tricky to provide the same value to external hybrid attendees as in-person participants can engage and network more freely with others.
Virtual Seminars
Typically, virtual seminars are used to showcase product offerings. These events are usually carried out in intimate settings like restaurants. The digital boom, coupled with the right technology has made bringing these types of sales/marketing events online possible. If planned properly and executed flawlessly, virtual seminars can provide the same level of engagement as in-person activities.
Great Hosting Platforms for Virtual Events
Undeniably, the virtual event market has experienced a meteoric rise. Nowadays, more and more hosting platforms are now available in the market that choosing the best one has become quite tricky. If you are looking for great hosting platforms for your virtual event, below are some of the most used amongst virtual event companies.
Eventcube
Many virtual event companies consider Eventcube a favorite thanks to the enticing benefits it offers. For starters, Eventcube provides registration and label event ticketing for university fairs, corporate conferences, music festivals, and many more. Their system is also popular among gyms, membership clubs, and event managers.
Eventcube provides virtual networking, registration and ticketing, hosting, live chat, and live streaming. What’s even more impressive? All its amazing features can be easily accessed through their platform. The emphasis on white labelling makes Eventcube a very attractive tool for event managers.
Exhibitions, conferences, and trade shows are considered big businesses and are considered crucial in many sectors of the economy. After all, those events provide important networking opportunities for businesses. When it comes to providing networking opportunities, Eventcube is considered a stand out.
Eventcube is also designed primarily for live broadcasts, interactivity, and conferencing. Used to reconnect audiences during the height of the COVID-19 pandemic, the system can be used to host conferences, expos, and many more. Other enticing features include group networking, built-in event ticketing, and membership platforms.
For those who want a simple setup, Eventcube is also ideal as it provides stripped back ticketed video streaming that’s designed for easy use and optimal results. Eventcube is also so easy to use that all you have to do is plug in the stream and you can already host an online ticketed event to a worldwide audience.
Eventcube also allows audience participation through their live chat widget. Users can also carry out polling and elevate their content through performance schedules and custom units. Other amazing features of Eventcube include real time chat, ticketed streaming, and attendee polling.
Airmeet
Another virtual event platform many event organizers swear by is Airmeet. If you want extensive networking features and sponsorship, this is one of your best options. Airmeet also provides remarkable networking capabilities including one-to-one speed networking, chat functionality, and networking tables.
The Airmeet platform is also very easy to use for both organizers and event attendees. This hosting platform integrates seamlessly with Stripe so organizers can sell tickets for their events and stream their event sessions to popular platforms including Facebook, Twitter, LinkedIn, and YouTube.
Filo
Designed with interaction and engagement in mind, Filo is the best option for those who are running collaborative virtual events like training, summits, interview days, demo days, and kickoffs. Filo is also considered one of the most customizable event platforms available in the market today.
Filo allows users to create dynamic and customized environments based on their virtual event or meeting. For most event producers, this gives them the option to make their event space branded and unique. They also have the option to effectively engage attendees through downloadable content and calls to action.
For event organizers that host summits, workshops, and kickoffs, they have easy access to great resources that can help ensure a streamlined and seamless event experience. Filo uses Zoom as their video conferencing platform. Events hosted using Filo are considered more dynamic and “in-person.”
Filo also allows users to host unlimited Zoom meetings in one event. The rooms can also be set up in advance and can still be accessed after the event. Filo is also considered a great tool for complex events that require several breakouts. The ability to set up events in advance is also a feature many organizers find incredibly beneficial.